Meeting Room Booking System

Meeting Room Booking System

Corporate environments require professional systems in place for efficiency in the use of room resources. In today’s fast-paced world, we cannot afford to waste time with manual systems, which often lead to double bookings and meeting room “hijackings”. With the room booking system in place, each room has professional signage informing users of meetings in progress and meetings to follow. All of this is centrally controlled via specialised software and integrated with your Microsoft Exchange server. 

Further benefits include the scheduling of attendees, refreshments and required resources, e.g. projector, mobile video conferencing, etc. Booking approval requirements can be enabled, as well as the emailing of meeting reminders. The system even provides a Reporting feature, to show which rooms are utilised the most, and by whom or what department.

Everything you need in one place – Corporate Audio Visual Solutions, Video Conferencing and IT Services.

One of our consultants are ready to assist you with your specific requirement.

System Features

Hospitality & Resources

Use one interface to manage and book all your catering and resources directly with multiple service providers.

Visitors Management

Simplify visitor management with meeting invites, quick visitor check-ins, visitor passes and host notifications.

Comprehensive Reporting

Optimise your workspace with reporting that closely monitors room and resource usage, as well as user activity.

MS Outlook Integration

Link your calendar application to streamline invites and bookings of rooms, resources and catering orders.

Third Party Booking Software

Integrate with existing booking software and systems, to ensure that all processes are automated and aligned.

Installation Services

Well-managed, neat, efficient installations, completed with pride by a team dedicated to ensuring minimal disruption to your business.

Service Level Agreements

Bespoke service level agreements, individually tailored and flexible to your organisation’s unique and changing operational needs.

3 Year Guarantee

Our commitment to excellence is reflected in our 3 year workmanship guarantee. Available as a standard with every installation.

Meeting Room Booking System for your Business

All packages below exclude 14% VAT and can only be used as a guideline.  One of our professional consultants will perform an onsite assessment prior to presenting you with a proposal.
  • Basic

    Single Meeting Room
  • R8,999& up
    • 6″ Joan Meeting Room Assistant
    • No special software required
    • Directly integrates with Office 365, Exchange, Google Apps & iCal
    • No Installation Service
    • No Training

  • Email usMore About Joan Assistant
  • Standard

    Basic Room Booking System
  • R220,000& up
    • 10 x 8″ Evoko Room Manager Displays
    • No special software required
    • Directly integrates with Office 365, Exchange & Google Apps
    • No Installation Service
    • No Training

  • Email usPhone us
  • Executive

    Advanced Room Booking System
  • R850,000& up
    • 20 x 8″ Evoko Room Manager Displays
    • NFS Software Solution
    • Integrates with MS Exchange
    • Installation Service
    • Training

  • Email usPhone us

Services we offer

Consultation & Design

At CommsPartner, we’ve learnt that the level of success of each project is directly proportionate to the quality of the relationship that we have with our client. That’s why we put a considerable amount of effort into getting to know your organisation – to really appreciate your requirements and your goals because it’s this comprehensive understanding that forms the basis of an effective solution.

Implementation Services

We assign a project manager to every audio-visual, video conferencing and IT solutions project, to oversee the scheduling and logistics around installation and configuration. We appreciate that our clients have other obligations to attend to and every installation is therefore completed strictly within agreed time frames and with minimal disruption to your already busy day.

Service Level Agreements

Since technology is there to support your business goals, it’s critical that each one of your solutions is properly maintained to prevent unnecessary downtime. Too many businesses adopt a reactive approach to their technology maintenance – and when failures occur, the damaging effects can be far-reaching and long-lasting.

3 Year Guarantee

All our installations include a 3-year guarantee on the installation and custom programming work.

What our clients say

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Key products we support

  • Crestron
  • Polycom
  • Airtame
  • Poly
  • Epson
  • Bosch
  • Extron
  • Barco
  • Clevertouch
  • Jabra
  • Yealink
  • Logitech
  • Plantronics
  • Absen
  • GUDE
  • Inogeni
  • Aver
  • JBL
  • Bose
  • Catchbox
  • Sennheiser
  • Shure